The word ‘Inventory’ doesn’t need to be as daunting as it sounds or as it looks. Although it can be quite a tedious and time-consuming task when operating a business, it is important to set aside time and really consider your inventory options when Fating off calving females.
All breeding females 2 years and over within the Inventory year (1st January to 31st December) are split up into two categories based on when those females are expected to calve as indicated by the member, either in Autumn (1st January to 30th June) or Spring (1st July to 31st December).
When a female turns 2 years of age it is subsequently nominated as either an Autumn or Spring calver depending on whether they are born, Autumn (1st January to 30th June) or Spring (1st July to 31st December).
It is very important for the Autumn and Spring Inventory that you correctly Fate off females using the correct Disposal Codes supplied on the bottom of your Female Inventory List and the correct Disposal dates. Using the correct Disposal Codes ensures that females are being fated off based on an abnormality, old age etc. and supplying the correct Disposal dates can affect calf registrations, Breedplan and so on.
Many people assume that Fating off females because they are not expecting them to calve or because they won’t be calving for that particular year is going to save them money. In the short term this is actually incorrect. By fating a female off because she will not be calving (or is not in calf) for that year, and then making her active again the following year as she will be calving, members are charged a Reinstatement fee as well as the Inventory fee on top for that year. This equates to paying the same amount that you normally would if you were to keep her active and not fate her off. So, in hindsight, in situations such as this, it is far more beneficial to leave non-calving females as they are on the Inventory if they are to be joined again the following year. However, this is entirely at the members discretion.
Submitting your Inventory before the due dates outlined is a necessity for several reasons. This tells us which females you are keeping active so you are billed accordingly, and when we produce the annual Calving Record Books, as they will appear in this.
Failure to submit your Inventory list within the dates outlined means late Inventory Fates will not be credited and you will be invoiced for the entire list (either Autumn or Spring).
To aid members with these due dates we have created a magnetic Inventory Schedule List for each year as a reminder. If you would like a magnetic Inventory Schedule please let us know, otherwise they will be included in your next Spring Calving Book pack.
As you can see Inventory doesn’t need to be as daunting as you may think. Keep to the Do’s and well away from the Don’ts and it will not only keep your paperwork in order and correct, but will help when the time comes to register your calves.